GENERAL INFORMATION

Welcome to the online Exhibitor Service Manual for the FIG Working Week 2019 Exhibition. This web site is for participating exhibitors in FIG Working Week 2019. Within this site, you will find everything you need to successfully participate in this exhibition. We have lined up a team of industry professionals to make your exhibit experience a smooth process. Please take the time now to review this site carefully.

LOCATION

Vietnam National Convention Center (NCC)
Gate 1, Thăng Long Avenue
South Từ Liêm,
Hanoi, Vietnam

The exhibition will be held on the 2nd and 3rd floor.

EXHIBITION FLOOR PLAN

The FIG Working Week 2019 Exhibition will be held on the 2nd and 3rd floor at the National Convention Center.

For the list of exhibitor, please click here

SHOW SCHEDULE

INSTALLATION

BOOTH CONSTRUCTION
Saturday, 20 April 2019	8:00 - 18:00
Sunday, 21 April 2019	8:00 - 18:00
HAND-OVER STANDARD BOOTHS TO EXHIBITORS AND DECORATION OF BOOTHS
Monday, 22 April 2019	8:00 - 18:00

EXHIBITION

Tuesday, 23 April 2019	10:30 - 17:30
Wednesday, 24 April 2019	10.30 - 17.30
Thursday, 25 April 2019	10.30 - 17.00

The official opening of exhibition is Tuesday at 10.30 immediately after the Opening Ceremony by the FIG President and the VGCR President.

All exhibitors must keep their display open and manned during the entire show from Tuesday to Thursday.

DISMANTLING

Thursday, 25 April 2019	17.30 - 22:00
Friday, 26 April 2019	15:00 - 22:00

REGISTRATION

CONSTRUCTION/INSTALLATION PASSES

During contraction and installation, the staff must wear the installation pass to ensure convenience for supervision. May we kindly ask you to provide

A list of staff who will to set up the booth
A list of all products and goods which you will bring to NCC (included electronic equipment and power capacity etc.)

Deadline: 29 March 2019

Please forward the information to Ms. Huong My Nguyen at [email protected]

PLEASE NOTE: All contractors and their staff must wear badges when being in the exhibition hall at working time.

Contractor/installation badges will be numbered. If there is any violation of the rules and regulations, the badges exhibitors / contractors must take full responsibility in all cases.

Contractor/installation badges can be used during the building-up and dismantling period only.

EXHIBITOR PASSES

Information on registration will be sent to each company.

It is possible to purchase additional passes for the staff:

Additional exhibition passes

The exhibition passes include:

Access to Exhibition area
Morning and afternoon refreshment breaks
Lunch
Welcome Reception
Opening Ceremony

Additional exhibition passes are available for purchase at 150 EUR per person.

To register, click here

Additional delegate passes

Staff wishing to attend sessions must register as Working Week Delegate and pay the appropriate registration fee. Please refer to the registration page

Registration procedures

Exhibitors are urged to pre-register to avoid time-consuming registration lines. Exhibitors are requested to register online by 20 April 2019.

TThe exhibition passes can be collected from the onsite registration area from Monday 22 April. Exhibitor registration at FIG2019 will operate on a "print-on-demand" basis. Badges will only be distributed to the persons whose names are on the badges (identification required).

Registration opening hours

Monday, 22 April 2019	8:00 - 17:30
Tuesday, 23 April 2019	8:00 - 17:30
Wednesday, 24 April 2019	8:00 - 17:30
Thursday, 25 April 2019	8:00 - 17:30
Friday, 26 April 2019	8:00 - 14:00

BOOTH CONSTRUCTION PROCEDURE

On 20 - 21 April 2019, from 08:00 - 18:00 all contractors must be entered via Gate 1– Gate 2 for loading construction to NCC. (Gate 1 - .......)

After Loading, all contractors must park the vehicle at Parking Area.

On 22 April 2019 all exhibitors shall use the main entrance.

STANDARD BOOTH DETAILS

Booth details:

Laminated panels
Wall-to-wall carpet
Company signage (facial)
1 information counter,
2 folding chairs
1 power point of 5 Amp/220V
2 fluorescent lights
Waste basket

REAR AND DIVIDING WALLS - 2.50m high, comprising of one-meter panels painted white and set in an aluminum frame
GREY needle-punch carpet
FASCIA BOARD - 30 cm. height and 3 m. length to the outside, on each open frontage, comprising an aluminum frame. Fascia board and lettering will carry the exhibitor's name in English only (with blue ground, white letter).

Electrical fitting and furniture will be provided as below table:

Booth Size	Information desk	Chair	Waste Paper Basket	Fluorescent Tube	5 Amp 220V Socket
9 sqm	1	2	1	2	1
18 sqm	2	4	2	4	2

Regulations for Shell Scheme Construction

2.1.1. No additional decoration or free-standing fitment may exceed the height of 2.50 meters from the floor or extend beyond space rented as specified in contract. This includes company names, towers, balloons and logos provided by Exhibitor.

2.1.2. No additional booth-fitting or display may be attached to the Shell Scheme structure. Neither nailing nor drilling will be allowed on the shell scheme structure or on any structure of the exhibition hall building. If certain accessories including stickers and hanging need to be affixed, please consult the Official Stand Contractor.

2.1.3. No painting or wallpapering including stickers on the Shell Scheme panels will be allowed. Exhibitors who wish to have the panels painted must inform the Official Stand Contractor for quotation.

2.1.4. Any change in color or type of fascia and floor covering must be carried out by the Official Stand Contractor, after discussion with the Organizer. Changes will be at Exhibitor’s cost.

2.1.5. An Exhibitor occupying a corner booth will have an additional open side with a fascia, complete with name and booth number, at no additional cost.

2.1.6. Logos may be attached onto the fascia, but MUST NOT bigger than 30 cm x 30 cm x 1 cm (thick). The cost of reproduction is borne by the Exhibitor.

2.1.7. No suspension from the ceiling of the Exhibition Hall should be made, nor should any article be fixed to the floors, walls or any part of the building.

2.1.8. All light fittings and socket points must be ordered from the Official Electrical Contractor.

2.1.9. No financial credit will be given by the Organizer for any shell scheme package item not utilized.

CUSTOMISED BOOTH

SAOLA has been appointed as the Official Contractor.

91 Tran Hung Dao Str, Hoan Kiem Dist, Ha Noi.

Contact Person: My Huong Nguyen
Mobile: 84-(0)916381619
Tel: +84 902369669
E-mail: [email protected]

PLEASE NOTE: All electrical works including lighting, power points, switch-box, electrical wiring, water supply and drainage works must be performed by the appointed official contractor exclusively.

Exhibitors using other contractors to work on site should notify the organizers in advance and submit the full details of the contractor for approval.

Dimensional drawing of special design must be sent to the organizer for approval before performance.

Form 2: Service Location Plan

Regulations for Raw space stand construction

Raw space exhibition stand means an area where exhibitors will be responsible for constructing the exhibit booth by themselves, including preparing for the overall construction, booth decoration, carpeting and use of floorboard before doing any floor furnishing. The exhibitors who reserve raw space must comply with the following regulations:

Prior to commencing any construction, decoration or adjustment of the exhibit site, the exhibitor is required to submit construction plan (with 2 copies) to SAOLA EXHIBITION DECORATING AND SETTING UP JS. CO(SAOLA) within 31 Mar 2019. All construction must be operated according to the plan that was approved by SAOLA. SAOLA will use a first- come- first- serve basis in approving the plan.
Construction plan includes the following;
1. Floor and wall plan, with grid line, clearly showing dimension numbers (Minimum scale 1:100).
2. Front, top, and side view clearly picture showing dimension numbers (Minimum scale 1:100).
3. Perspective view with details on the material to be used.
4. Stage and sound equipment plan.
5. Electrical equipment and lights plan.
Note: In case SAOLA does not receive all the specified plans (1–5), SAOLA will not approve the construction plan. The organizer will approve the construction plan and will inform the exhibitor case by case. SAOLA reserves full right to adjust any construction plan in a way that will not create a disturbance to other exhibitors. In case the construction plan must be adjusted, the exhibitors will need to return the adjusted plan back to SAOLA for re-approval within 4 April 2019. If exhibitors fail to submit the construction plan within deadline, SAOLA has the right to disallow contractor to build up booth on the above schedule.
The exhibitor cannot use his neighbor’s panel. If his own panels are higher than the booth nearby, he must make his panels look neat and nice.
The overall height of stand in exhibition must not exceed 5.00 m. and a double-story booth is not allowed.
The raw space exhibition stand must have a fascia or a sign that is clearly showing company name and booth number. If there is any unclear sign, the organizer reserves full right to provide a proper fascia, which exhibitors must take responsibility for any expenses that might occur.
Exhibitors will take full responsible for any loss or damage occurring from their staff or from their contractor’s staff and must act as the coordinator if such a situation occurs.
For security reasons, if any exhibitors wish to use electric light, please contact SAOLA for electrical service. Exhibitors are not allowed to use electric supply for machine as electric light in any case.
Hanging on the ceiling is not allowed.
Sawing, cutting, spray painting, roll painting, puttied and abrasive paper are prohibited in the 2ndFloor of the Hall.
In case exhibition booth is decorated with balloons, they can be filled with inflammable helium only, and exhibitors must inform the organizer at least 10 days prior to the show day.

PRODUCT AND SERVICES

Please contact Ms. Huong My Nguyen at [email protected]

Ms. Huong My Nguyen will be able to help with an extensive range of additional furniture and equipment for your booth if required (tables, chairs, brochure racks, carpet squares for flooring, audio visual equipment, extension cords, pot plants, signage).

FREIGHT TO AND FROM NATIONAL CONVENTION CENTER (NCC)

The following company has been appointed as official freight forwarder for this exhibition:

TRADE-LINKS Logistics & Service

No 1D, Lane 165/8, Mai Dich Street
Cau Giay District, Hanoi, Vietnam

Attn: Mr. Do Nhat Linh / David Linh
Managing Director
Phone: +84 243 3386 2720 Fax: +84 243 3386 2721
Email: [email protected]
Hand phone: +84 903410309

REGULATIONS

To ensure the safety and convenience for contractors, suppliers and participants and to keep the landscape clean, beautiful and civilized in the National Convention Center Building, the Board of Directors requires strictly follow the following regulations:

Exhibition Regulations (.pdf)

CONTACTS

General Information

Ms. Huong My Nguyen at [email protected]

Technical issues during installation and uninstallation:

Mr. Chien Pham at [email protected]

Design, exhibition and sponsor opportunities

Ms. Jolie Nguyen - [email protected]

For further details on the opportunities available please contact:

International Federation
of Surveyors, FIG
Kalvebod Brygge 31-33,
DK-1780 Copenhagen V,
DENMARK,
Tel.: + 45 3886 1081,
E-mail: [email protected]
Website: www.fig.net